As remote work has increased over the past few years, people’s working habits have significantly changed (and they want to work). Naturally, all companies have to operate differently at the beginning of 2023.
Currently, some organizations want workers to return to the office full-time, some have adapted by combining remote work and in-person collaboration, and some have chosen to move to a wholly remote workforce.
Offering a more flexible remote alternative to employees can boost morale and make workers happier without affecting firm productivity. Find out how the use of software like PDF may boost efficiency.
1. Functionality
You may already have a list of requirements for a professional PDF editor’s functionality. You may need to be aware of some characteristics that could increase productivity and efficiency.
Here are the main qualities to look for in a solution, in our opinion:
- Create PDFs from any document, web page, or scanner straight
- Convert files between Microsoft Word, PowerPoint, and Excel formats.
- Make and verify e-signatures
- PDF documents can be edited and annotated.
- Make changes to and review PDFs across platforms and devices on your local network in real time.
- Remove pictures and text
- Image conversion for searchable PDF formats like PDF/A
The advanced workflows of today’s PDF editors are based on optical character recognition (OCR). However, locating the data requires using a tool with subpar OCR, like looking for a needle in a haystack.
2. Productivity Gains and Cost Savings
Office-related costs for remote workers can add up rapidly and include everything from device maintenance to refilling paper and other supplies.
Eliminating paper-based procedures like printing, scanning, and copying entirely and substituting them with digital-based solutions is an easy and practical strategy to lower these expenses while increasing productivity.
Companies may quickly reduce the high costs of printer maintenance, paper, ink, and other related equipment when they replace these antiquated procedures and provide teams access to digital documents and workflows. Not to mention the time saved by staff members not having to handle and file paper paperwork.
3. Formatting Remains Consistent in PDF
You may use free pdf edit to keep the original document’s distinctive formatting and layout, whether you’re transmitting a straightforward form or a report packed with graphs.
You can be guaranteed that your file will appear exactly how you intended it whenever you submit a PDF image or document. Working with various hardware, programs, and operating systems calls for this.
4. Affordability
Every business purchase is prioritized by budget, and purchasing a PDF editor is no exception. The critical question is how many of your employees require an editor instead of merely a viewer.
Most likely, you need more clarification about the precise figures. Due to the high software costs involved with many editing tools, you risk incurring a significant IT excess if you overestimate.
If you underestimate, you risk denying employees access to the resources they need to perform their tasks. There are less expensive choices available, but you won’t get the usability, security, and other features you require.
Bottom line
PDFs eliminate the need for your remote and hybrid employees to bring their scanners, printers, and piles of paper files with them.
Each employee has access to robust capability thanks to a professional PDF editor, allowing for productive work without going over budget. It helps your employees work like tomorrow, today—like a unicorn and a rainbow.